Advarra, Inc., doing business as Advarra®, and any of our subsidiaries or affiliates (collectively, “Advarra”), provide this policy so that you can understand how we collect information from you, what information we collect, and how we use the information you provide.

This Privacy Policy applies to information that you provide to us and that may be collected (“Information”) by us when you interact with www.advarra.com, ibc.advarra.com, and www.cirbi.net (individually and collectively, the “Site”). The Site is owned by Advarra. This Privacy Policy is incorporated by reference into our General Terms of Use and into our CIRBI Terms of Service.

We reserve the right to modify or amend this Privacy Policy at any time, but will provide notice of any changes by posting a notice on our home page. BY ACCESSING OR USING THE SITE, YOU INDICATE YOUR UNCONDITIONAL ACCEPTANCE OF THIS PRIVACY POLICY (THE “PRIVACY POLICY”). WE RESERVE THE RIGHT, IN OUR SOLE DISCRETION, TO UPDATE OR REVISE THIS PRIVACY POLICY. YOUR CONTINUED USE OF THE SITE FOLLOWING THE POSTING OF ANY CHANGES TO THE PRIVACY POLICY CONSTITUTES ACCEPTANCE OF THOSE CHANGES.

Please be advised that whenever you click on links or banners that take you to a third-party website, you will be subject to the third party’s privacy policies, not ours. This Privacy Policy applies solely to Information collected by us.

This Privacy Policy addresses:

1. Information we collect.

(a) Personally Identifiable Information. We collect different types of Information about you when you visit the Site. When you register or create an account anywhere on the Site, we may collect any or all of the following information, (i) your name, (ii) home or business address, (iii) professional information, including specialty or nature of concern, (iv) organization with whom you are affiliated and its address, and (v) your email address. We may also collect Personally Identifiable Information when you contact us or send inquiries through the Site or via email. “Personally Identifiable Information” includes one or more of any combination of your: name, e-mail address, and home address. When you contact us for any reason, we may ask you to provide or confirm certain Personally Identifiable Information so that we can better respond to your inquiry.

We do not collect, and you will not submit to us, any “protected health information” as defined in HIPAA. If we agree that you may provide us with any “protected health information,” we will enter into a separate written agreement with you to address applicable legal requirements for data use and data security.

(b) Information automatically collected. When you visit the Site, we may automatically record information that your browser sends whenever you visit a website. For example, we may receive and collect: the name of the domain and host from which you access the Internet; the Internet Protocol (IP) address of the computer you are using; the date and time you access the Site or make uploads or post to the Site; and the Internet address of the website from which you linked directly to the Site. This Information does not include any Personally Identifiable Information and we refer to this information as Non-identifiable Information. We use this Non-identifiable Information to monitor the usage of the Site and to understand how to better serve our users.

The most common mechanisms for collecting this Information include:

  • Cookies
  • Service Analytics
  • Pixel tags or clear Graphics Interchange Format files, known as GIFs

Cookies: Cookies are small files that are sent to your computer’s hard drive to tell us who you are when you are using the Site. Cookies help us to: (1) associate you with your account and enable you to update and modify your account; (2) speed navigation; (3) remember information you gave us so that you do not have to re-enter it; and (4) count the total number of visitors and pages viewed. Browsers are typically set to create cookies automatically. You can choose to have your browser notify you when cookies are being written to your computer or accessed, or you can disable cookies entirely. If you disable cookies, however, you may not be able to create an account on the Site. Also, by not using cookies, some features and services on the Site may not function properly.

Service Analytics: From time to time, we may work with one or more third party service provider to help us better understand how you use the Site. The service provider may place cookies on your computer to collect information. The information that is collected will tell us things like which search engine referred you to the Site, how you navigated around the Site, how quickly we helped you to enter account information, and what Content you viewed. This information will help us to better serve you. We will not grant permission to the third-party service provider to collect your e-mail address or password information. The third-party service provider will be restricted to use your information to perform services for us, securely and in confidence, except they may be permitted to use the information on an aggregate, non-personally identifiable basis.

Pixel tags or clear GIFs: To help us understand the effectiveness of certain of our communications, we may use “message format” and “message open” sensing technologies that use pixel tags or clear GIFs (which are also called web beacons). These technologies allow us to know if your e-mail program is able to accept HTML e-mails and, if it is, to: (1) send you e-mails in that format; and (2) determine if you have opened our e-mail messages.

Information you provide through online blogs, reviews and community sources. In addition to the information described above, from time to time we may provide you with the ability on the Site to create your own content and share your opinions and reviews with others viewing the Site. You may choose to post Information as part of a blog or online interactive community. Because any Information you choose to post on the Site or make visible via social media will be available on the internet, we can make no assurance that others will not use or misuse that information.

(c) Information collected from visitors from outside the United States. If you are interacting with the Site from outside the United States and provide us with any Information, please note that your Information will be transferred, stored and processed within the United States. The data protection laws in the United States may not be as comprehensive as those in your country. By interacting with the Site, you are consenting to the transfer of your Information to facilities located in the United States and other facility locations that we select.

(d) Children’s Privacy. The Site is designed for adults. This Site is not designed to attract minors, in particular children under the age of 13. We do not knowingly collect information from anyone under the age of 13. Children should always get permission from their parents before sending any information about themselves (such as their names, email addresses, and phone numbers) to anyone over the Internet.

2. How we use Information.

We collect your Information to provide you with easy access to the Site and with the services we provide to our customers. We use the Information to fulfill your online requests, provide services, facilitate customer service, and inform you of our products, services and events that may be of interest to you. Your Information also allows us to communicate with you about the Site and the Content.

We use or may use your Information to:

  • Conduct research and perform analyses in order to measure, maintain, protect, develop and improve the Site, our services and products, and the Content provided through the Site;
  • Make communications necessary to notify you regarding the products or services that you have purchased, security, privacy, or administrative issues;
  • Communicate with you about information or Content you have posted to the Site; or
  • Administer assessment tools and surveys, where participation is completely voluntary, and you, therefore, have a choice whether or not to disclose any information requested in connection with the assessment tool. Information requested may include contact information (such as name and email address), and demographic information (such as zip code, years of professional or clinical experience), among other information.

We will use and process your information only for the purposes for which it was provided or for which you have provided permission. For instance, if you provide information to register for CIRBI, we will use your information to provide our CIRBI services to you and to send you information useful for your use of the CIRBI services. When you provide us with your Personally Identifiable Information, you will be provided an opportunity to “opt-in” to receiving notifications from us relating to products and services that may be of interest to you, whether offered by us or by third parties. In addition, you may “opt-in” to receive our newsletters or other information that may be of interest to you.  At any time, you may unsubscribe from receiving any information for which you have “opted-in.” Please see our “Opt-out and Do Not Track” section below.

3. How we share Information.

WE DO NOT SELL OR RENT ANY OF YOUR PERSONALLY IDENTIFIABLE INFORMATION TO THIRD PARTIES.

We may share, sell or rent your Non-identifiable Information with: (i) our content providers, (ii) third parties through scholarly publications relating to the Site and its subject matter, (iii) reputable service providers, subcontractors, vendors and agents who perform services on our behalf, and (iv) third parties who may benefit from the study or use of such information.

Certain links through the Site may link to organizations located in or with facilities that are located in a different jurisdiction than either you or us. If you elect to link to a third-party’s website, then your Information may become subject to the laws of the jurisdiction(s) in which that third party or its facilities are located. As an example, if you are located in Canada and you link to a website in the United States, then your Information collected through that website may be subject to disclosure under United States legislation, including the Patriot Act.

We may share any of your Information, which includes your Personally Identifiable Information, with third parties as follows:

  • Law Enforcement Officials and as Required by Law. We may release any or all of your Information to third parties when we determine, in our judgment, that it is necessary to (a) comply with the law, regulation, legal process, or enforceable governmental request; (b) enforce or apply the terms of any of our policies or user agreements; or (c) protect the rights, property or safety of us, our employees, our users, or others.
  • Sales, Mergers, and Acquisitions. If we become involved in a merger, acquisition, or any form of sale of some or all of our assets, or other business transaction, your Information may be provided to the entities and advisors involved, and your Information may be transferred to a third party in connection with consummation of any such transaction.

4. Information security.

We take reasonable precautions and follow standard industry practices to make sure your Information is not inappropriately lost, misused, accessed, disclosed, altered or destroyed. While we have security measures to protect electronically transmitted information and frequently review and try to improve the security of the Site, we can’t guarantee that a third party won’t gain access to any Information provided to or collected through this Site.

5. Opt-out and Do Not Track.

OPT-OUT: If, at any time, you wish to no longer receive any or all communications from us, you will be able to follow instructions provided with our communications or on the Site in connection with communications. Even if you opt-out of receiving communications, you may continue to receive e-mails relating to products and services that you have purchased, content you have posted, access and administration of the Site, account update information, and/or other interaction-related communications. Although the primary purpose of these emails is not to provide you with promotional material, they may contain within them some promotional material.

DO NOT TRACK: It may be possible for you to set your browser with a “Do Not Track” signal. Not all browsers provide this feature. This feature enables you to disable certain cookies and other tracking mechanisms on particular websites, removing the ability of the Site owner to track where you visit on the web. If you choose to use the Do Not Track feature on your browser, we cannot commit or guarantee that the Site, or any of the third parties accessible through the Site, will respond or comply with the Do Not Track signal. If you block cookies from the Site, some or all features may not work correctly.

If you desire to disable cookies, remove your Information from any of our communication lists, require confirmation of removal, or have any questions regarding this Privacy Policy or our use of your Information, please contact us at:  advarra.admin@advarra.com or 6940 Columbia Gateway Drive, Suite 110, Columbia, MD 21046.

6. Privacy Policy changes.

We reserve the right to modify this Privacy Policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the Site. If we make material changes to this Privacy Policy, we will provide a notice on our home page that it has been updated.

7. Questions or concerns.

If you would like to: access, correct, amend or delete any Information we have about you, register a complaint, or simply want more information, contact us at: advarra.admin@advarra.com or 6940 Columbia Gateway Drive, Suite 110, Columbia, MD 21046.

Updated: March 7, 2018